Rockford Career College has been providing hands-on, career-focused education for more than 164 years. We prepare students for in-demand careers through practical training and personalized support. At RCC, we foster a dynamic learning environment where motivated students are guided by experienced faculty and a supportive administrative team dedicated to their success.
Position Overview:
We are looking for a highly organized and detail-oriented Registrar to join our dynamic team! The Registrar plays a crucial role in supporting the academic operations of our campus by managing student records, ensuring compliance with academic policies, and assisting with documentation related to academic achievement. This position reports directly to the Campus Registrar with a direct line to the AHED Registrar.
Key Responsibilities:
- Maintain and manage student files in accordance with company policies, including processing new enrollments and handling student requests.
- Verify and approve enrollment documentation such as agreements, graduation proof, background checks, and programmatic tests.
- Assist in ensuring the collection and accurate record-keeping of all required documentation.
- Process education verifications, student demographic updates, and information releases.
- Handle official transcript requests promptly and accurately.
- Assist in the registration process and manage scheduling changes due to course failures or other adjustments.
- Input term schedules into the student management system (CampusVue).
- Provide students with documentation verifying their academic status.
- Process withdrawals, both involuntary and voluntary, ensuring timely and accurate completion.
- Manage incoming registrar-related mail.
- Process various status changes (e.g., future start, re-enter, drop, leave of absence, graduation, etc.).
- Enter and maintain data for Advanced Academic Standing Evaluation forms for transfer credits.
- Regularly report on enrollment statuses, cancellations, attendance issues, and student status changes to academic leadership.
- Track and report on externship attendance and progress for applicable programs.
- Approve POG (Program Outcome Goal) submissions and process related reports.
- Run daily reports related to course requirements, status changes, attendance, and student progress.
- Perform other duties as assigned to ensure smooth campus operations.
Qualifications & Skills:
- Associate’s degree is preferred or High School Diploma/GED is required or equivalent combination of education and relevant work experience.
- Three years of work experience in student services within a college setting preferably in enrollment related services and operations; admissions; registration or records.
- Strong ability to work in a fast-paced environment while maintaining high levels of accuracy.
- Highly detail-oriented with the ability to work independently and stay task-focused.
- Proficient with Microsoft Office Suite (Word, Excel), database software, Google docs, and use of internet.
- Previous experience with CampusVue is a plus.
- Must be punctual, responsible, organized, ethical and a team player.
- Excellent multi-tasking and communication (written and verbal) skills is required.
- Excellent organizational skills and attention to detail.
- Must be professional and maintain confidentiality of employee information and campus records.
- Must be flexible to work earlier or later shifts or weekends as needed.
Compensation & Benefits:
Salary: $40,000 – $45,000 per year
RCC offers a competitive benefits package, including:
- Medical, Dental, and Vision Insurance
- Paid Vacation, Sick, and Personal Time
- Birthday Day Off
- 401(k) Plan with Company Match
- Employee Assistance Program
- Professional Development Assistance for Internal Academic Programs
- Rockford Career College is an Equal Opportunity Employer (EOE/M/F/D/V/SO).
If you are ready to take on a challenging and rewarding role in an academic environment, we encourage you to apply! Join our team and make a direct impact on student success and campus operations.
